What The Warden does
One student record, shared by every part of hostel operations. A check-in, a room, and an approved leave all belong to the same student, so the day’s numbers add up without anyone reconciling them.
Hostel attendance management
Biometric check-ins, daily summaries by block, and monthly reports.
- What is hostel attendance management software?
- How does biometric hostel attendance work?
- Can attendance times be set for each block?
Hostel room allocation
Hostels, blocks, floors, and rooms, with free beds in plain sight.
- What is hostel room allocation software?
- How is a hostel set up in The Warden?
- How do staff see which beds are free?
Hostel leave management
Students apply from the app. Wardens approve. Everyone sees the status.
- What is hostel leave management software?
- How does a student apply for leave?
- Who can approve hostel leave?
AllEverything in one system12 parts
All modules
The Warden also handles maintenance requests, student onboarding and bulk import from Excel, staff roles and permissions, and parent access. Those are part of the same system rather than add-ons. The app covers students, staff, and parents.
- 01AdmissionsA hostel application form you design, and a review queue to approve or reject each one.
- 02RoomsHostels, blocks, floors and rooms, with room types for capacity and AC.
- 03AttendancePunches from the biometric device in each block, matched to students as they arrive.
- 04LeaveRequests from the app, approval by the right warden, and a status everyone can follow.
- 05RepairsMaintenance requests by category, moved from pending to completed by staff.
- 06Student recordsOnboarding one at a time or from Excel, with every row reviewed before it is saved.
- 07Staff and permissionsGranular access for each member of staff, limited to the blocks they look after.
- 08ParentsA read-only view of their own child’s attendance, leave and repairs.
- 09NotificationsSend a notice to a block, to students, to staff or to parents.
- 10ReportsRun reports across your blocks and export them to CSV, Excel or PDF.
- 11Room historyA permanent record of every allocation, transfer and vacancy.
- 12Audit logEvery successful staff change, with who made it and when.