The WardenAndroid · iPhone · Web

Hostel management software for schools, colleges and universities.

Rooms, biometric attendance, leave and repairs in one system, used by the hostel office, wardens, students and parents.

Dashboard previewFICTIONAL SAMPLE DATA

Friday, October 16 · Fictional sample data

Good morning, Administrator
16 Oct 2026Explore the sample campus
Attendance Summary

Block-wise attendance for the selected date.

173Present
3Absent
4On leave

98% present

Hostel · BlockPresentAbsentLeave%
Sample campus · Block A762297%
Sample campus · Block B581198%
Sample campus · Block C3901100%
Leaves Approved

Approved leaves by hostel.

HostelTodayTomorrow
Block A23
Block B12
Block C11
Needs your attention
Pending leave4
Maintenance requests2

A focused place to start your day.

Interactive preview with fictional sample data. Click a screen to explore it.

Levels
4
Hostel, block, floor and room, with room types for capacity and AC.
Permissions
53
Granted to each member of staff and limited to their blocks.
Built-in roles
6
Super admin, admin, warden, assistant warden, student and parent.
Platforms
3
Android, iPhone and the web, from one system.
01A day at the hostelFictional names

A day in the hostel, screen by screen

Five moments from one Friday in a hostel block, on the screens each person uses.

  1. A student asks to go home for the weekend.

    She applies from the app with her dates, a leave type and a reason. If the dates overlap a request she already has, it is refused before it is sent.

  2. The warden approves it.

    The request appears for the staff who handle leave in her block. Approval takes one click and is recorded against the person who gave it.

  3. The fan in Room 214 stops working.

    She reports it from the same app. Staff acknowledge the request, start the work and mark it complete, and each status change shows in her app.

  4. The office imports a new intake.

    Forty students arrive from an Excel sheet. Every row is shown for review before anything is saved, and an unrecognised branch name is mapped once for all the rows that use it.

  5. The evening count closes.

    Residents check in on the biometric device as they return, and each punch is matched to a student and block. When the window closes, the student who left this morning is counted as on leave, and her parent sees the same status.

02RoomsHostel · Block · Floor · Room

See which beds are free in every block.

Each hostel is set up as blocks, floors and rooms. Occupancy updates as soon as a student is assigned or moved, so the count of free beds is always current.

How room allocation works
03Who uses itSix built-in roles

A view for each person in the hostel

Everyone signs in to the same system and sees only what applies to them. Staff access is set per person from 53 permissions, limited to the blocks they look after, and every successful staff change is recorded in the audit log.

AdministratorsWeb
Set up hostels and rooms, import students, and decide what each member of staff can do.
WardensWeb and app
See their own blocks, approve leave, move repairs along and check attendance.
StudentsApp and web
Apply for leave, report repairs, and see their room and their own attendance.
ParentsApp
See their own child’s attendance, leave and repairs. Read-only.
Get the appApp StoreGoogle PlayWeb app

Shruthi Hegde

Assistant warden · Block B only

5of 8 granted

Audit log

Changes made on this card appear here with the time and the person who made them.

Showing 8 of 53 permissions · sample staff member

04Modules12 modules

What’s included

What each module does
  1. 01Admissions
  2. 02Rooms
  3. 03Attendance
  4. 04Leave
  5. 05Repairs
  6. 06Student records
  7. 07Staff and permissions
  8. 08Parents
  9. 09Notifications
  10. 10Reports
  11. 11Room history
  12. 12Audit log
05Questions

Frequently asked questions

01Will it work with our biometric devices?

Support depends on the model. We check your devices before setup so compatible check-ins can feed into attendance.

02Can we manage multiple hostels?

Yes. Each hostel has its own blocks, floors, and rooms. Staff access is scoped to the blocks they manage.

03What can parents see?

Their child's attendance and leave. Parent access is read-only and limited to the students linked to their account.

04How do we bring our student records in?

Upload an Excel sheet, match the columns, and review the rows before importing.

05How much does it cost?

Pricing depends on your student count and hostels. Book a walkthrough and we'll put together a quote for your institution.

Talk to us

Book a walkthrough.

We’ll show you The Warden on a call and answer your questions. Pricing depends on the number of students and hostels, and we’ll send a quote for yours.

Or email inspirantech@gmail.com